Convention Rules / Policies
We of OokiiSoraCon (hereinafter OSC) strive to create a positive and encouraging environment where all attendees can enjoy a safe, fun, and exciting event. OSC welcomes everyone regardless of race, gender, age, sexual preference, or personal beliefs. In pursuit of this, OSC will attempt to put a stop to and prohibit behavior which makes Attendees feel unsafe or unwelcome or that which it deems inappropriate for Attendees under the age of 18. Individuals whose actions violate OSC’s policies may face disciplinary strikes against their attendance or expulsion from the event. Violations of law will be reported to law enforcement.
Attendees are required to follow all policies set forth by OokiiSoraCon listed in this document as they may be established. Additionally, Attendees must observe all policies of the Facility.
At the discretion of OSC, the following activities are not allowed at OSC events:
- Disruptive or unsafe behavior
- Excessive swearing or inappropriate language
- Physical or verbal harassment
- Acts that may result in substantial risk or harm to people or property
- Sexual misconduct such as indecent exposure, offensive touching, sexual harassment, or overt sexual behavior
- Unlawful acts
- Possession of weapons
- Distribution of literature without the written permission of OSC
- Identification and Badges
A valid form of government issued photo identification is required for all registration purchases and pre-registration badge pickup for attendees over the age of 18. Identification may also be required for admittance to 18+ events regardless of badge type.
Badges must be worn above the waist and remain visible at all times during OSC. Attendees not showing a badge will be asked to show their badge or remove themselves from the Facility. If a badge is found it must be reported to lost and found immediately.
Minors under the age of 13, must have the physical presence of a paid attending adult while at OSC and must be accompanied by their attending adult when picking up their badge. Attending adults must be at least 18 years of age.
If you are under the age of 18, you must bring a Parent Permission Form signed by your parent or legal guardian.
- Criminal Acts
OSC condemns all criminal acts including but not limited to harassment and assault, and asks that attendees report criminal acts to law enforcement.
Harassment is any behavior that intentionally annoys, threatens, or alarms another person. This includes any unwanted physical contact, following someone without a legitimate reason, or threatening to physically harm someone. If someone seeks your attention and you tell them to leave you alone, their business with you is finished. If they do not leave you alone as you have requested their actions may be considered harassment.
A person who assaults or harasses another person is guilty of a crime under Montana State law. If a crime occurs, call 911 immediately, seek safety, and then report the matter to an OSC staff member. OSC staff will attempt to assist attendees in contacting local security or law enforcement.
Offenders may face immediate issuance of a third Strike to their membership. Strike Three (3) will result in immediate badge revocation without refund, removal from the Facility, and a potential ban from OSC events.
- Costumes and Attire
OSC reserves the right to decide whether costumes are acceptable and appropriate and may ask the wearer to make modifications as necessary. At minimum, attire must be equivalent to that of a non-thong bikini swimsuit. Shoes are required at all times in the Facility as required by public health and safety laws.
- Weapons and Props
No real or functioning weapons, projectiles, uncovered cutting blades, or anything used or brandished as a weapon is allowed at OSC. Prop weapons must be approved and marked as such by OSC staff.
By registering for OokiiSoraCon, you agree to the following:
- All functioning projectile weapons are prohibited. If caught in the illegal possession of a functioning projectile weapon, you will be reported and turned over to the proper authorities.
- All bladed items must be kept in their sheaths at all times in public and function areas. Weapons should not be brandished or waved around in a manner that may be construed as use of the weapon.
- Gun replicas or other replica projectile weapons should not be pointed at anyone at any time, unless posing for a photo. Replica pistols need to remain in a holster; replica rifles must be slung; bows must remain unstringed.
- By registering, you promise to do no harm to anyone on the premises. Violation of this agreement may result in a strike against your badge, or removal from the event space.
- Consent to Photography and Video Recording
Attendance at OSC constitutes consent to photography and video recordings by OSC staff. Consent grants irrevocable and unrestricted right to OSC to use and publish photographs for editorial, trade, advertising, and any other purpose and in any manner and medium; and to alter and composite the same without restriction and without Attendee inspection, approval, or compensation.
- Photography and Video Recording
Photography and video recording is allowed in most public areas of the Facility as long as it does not disrupt events or impede pedestrian traffic. Please be considerate and ask first before taking pictures of guests, Attendees, staff, or the general public. Specific events, panels, or areas may restrict or prohibit photography or video recording.
- Alcohol, Drugs, Controlled Substances
Attendees found to possess, consume, or be under the influence of alcohol, drugs, or controlled substances will be asked to remove themselves from the Facility and be reported to law enforcement.
- Damages Caused by Attendee
Please be respectful of the Facility by cleaning up after yourself and reporting any messes or spills to the Facility or OSC staff. Intentional damage to property of OSC or the Facility will result in removal from OSC and a potential ban from future OSC events. “Accidental” damage will be dealt with on a case-by-case basis. Attendees may be held liable to compensate the affected party for the full amount of damages.
Without exception, individuals found to have committed theft will be reported to law enforcement, have their Attendee badge revoked, and potential to be refused access to all future OSC events.
OSC and its affiliates will not be held responsible for any loss, damage, theft, or injury. Attendees are responsible for their individual actions and any repercussions that may result. Civil or medical emergencies are to be handled by the proper authorities.
Animals are not permitted within the Facility unless they are registered service animals.
- Three Strikes Policy
Infractions of policies established by OSC will garner a record in the form of a “strike” marked against the Attendee. Attendees are allotted three infractions before they are potentially banned from OSC events. Explanation of each strike is as follows.
- Strike One (1) will serve as a first warning. No limitations will be placed on the Attendee.
- Strike Two (2) will serve as a second and final warning. Badge may be revoked by OSC for up to 4 hours and escorted from the Facility. Attendee may retrieve their badge at the registration booth after decided number of hours.
- Strike Three (3) will result in immediate revocation of your badge without refund, removal from the Facility, and a potential ban from OSC events.
OSC may issue a strike for any reason it deems necessary. If the offence is severe OSC may issue an automatic third strike. Examples of an infraction warranting an automatic third strike include but are not limited to:
- Refusal to sign a Notice of Attendee Infraction
- Acts of violence or actions that put others in danger
At the time each strike is issued, the attendee will be asked to sign a Notice of Attendee Infraction verifying their knowledge of the strike marked against them. Signing this form is not required but refusal to sign will result in an automatic third strike and action will be taken as described above. Refusal to sign will be taken into account in the event of an appeal.
If you believe that a strike has been wrongly issued to you, an appeal must be made with the convention chair. After review of your appeal a decision by OSC is final.
This policy may be updated without notification.
Last Updated: 06/02/2019